Admin
President
Age : 45
Joined : 22 Mar 2008
Posts : 77
Location : Western Mountains of Maine
|  Subject: Officer/Admin Responsibilities Review  Sat Mar 22, 2008 10:23 pm | |
| Review of your Board Members Responsibilities
Section 01- Duties of THE PRESIDENT
The President shall:
(a) Call, prepare the agenda for, and preside over meetings
(b) Co-sign checks of the chapter under conditions established by the Board of Trustees
(c) Appoint, subject to approval by the Board of Trustees, the chairpersons of all
committees
(d) Appoint additional committee members as required
(e) Oversee and coordinate the work of the officers and the committees
(f) Represent the club on proper occasions and business contacts
(g) Have general supervision of the affairs of the club
(h) Assist all other officers of the club in their records, correspondence and other duties
(i) Vote only when necessary to break a tie
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Vice President
Vacant
Section 02. Duties of THE VICE PRESIDENT
The Vice President shall:
(a) By consent of the President, perform the duties of the President, whenever the latter is
absent or otherwise unable to discharge the duties of the office
(b) In the event the President's position becomes vacant, serve as Acting President until a
permanent replacement is appointed by the Board
(c) Carry out tasks assigned by the President
(d) Serve as Communications Coordinator unless the President appoints another person to
that task
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Regional Chapters Representative
Section 03- Duties of the Regional Representative (RCHR)
Current post holder: John "Rooty" Arsenault
( Overseer of all Chapters in Assigned Region ) New England, Mid Atlantic, Southern Regions, others...
*** Deals with and works closely with the Chapter Presidents ***
a.) Primary duties is to assist and oversee Chapter start-ups and officer placements within their assigned Region.
b.) To organize and inform as to policy and procedures as handed down from Ntl. Level.
c.) To impliment organization within assigned region, and work as liason officer between Chapter and Amin. levels.
d.) to assist MTRA in establishing, setting and implimenting overall program components and policy.
e.) to formulate and submit a ( bi-annual ) written report of regional statistics to Administration for statistical purposes.
f.) to promote consistancy in organization throught assigned regional chapters
g.) to perfrom other duties as assigned by the board.
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Chap. Secretary
Vacant
Section 04. Duties of THE SECRETARY
The Secretary shall:
(a) Perform all duties as prescribed by the Chapter Board
(b) Issue, at the President's order, written (mail) ballots to the general membership, tally the
results and maintain for one year the file of written ballots
(c) Tally the results of votes and ballots for general membership referendums
(d) Attend, take, and keep minutes of all regular and special meetings
(e) Handle all club correspondence and other duties as generally fall to that office
(f) Maintain the chapter's membership lists
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Chap. Treasurer
Vacant
Section 05. Duties of THE TREASURER
The Treasurer shall:
(a) Keep up-to-date accurate records of the chapter's finances
(b) Sign the chapter's checks
(c) Report to the officers the financial status of the chapter in reasonable detail:
(1) The check/cash balance since the last statement
(2) Expenses incurred and their purpose
(3) Income received and its sources
(4) Known pending obligations and estimated expenses
(5) Anticipated receivables
(d) Maintain the chapter's bank accounts
(e) Reimburse expenses to officers incurred in the proper performance of their duties of
office
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Event Coordinator
Vacant
Section 06. Duties of THE ACTIVITIES DIRECTOR
The Activities Director will:
(a) Keep an up-to-date record of the chapter's tangible assets and their whereabouts
(b) Maintain the central stock and inventory control of hats, shirts, pins, badges and other
expendables.
(c) Distribute expendable supplies and equipment as needed by the officers
(d) Sell membership materials at the prices established by the Board of Trustees
(e) Coordinate and direct all special chapter activities--including drawings, raffles, and door
prizes
(f) Select assistants to aid in special activities and/or tasks
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Chap. Newsletter Editor
Vacant
Section 07. Duties of THE EDITOR OF THE NEWSLETTER
The Editor will:
(a) Be responsible for editing the chapter's newsletter,
(b) Work closely with the Board and Officers in carrying out these duties
(c) Seek and stimulate input from the membership
(d) Supervise, as appropriate, any publication staff and members wish to submit
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Safety Education Officer
Vacant
Section 08. Duties of the (SEO) Safety Education Officer
The SEO will:
(a) Be resposible for the organization and update of the BRC, and ARC dates and times.
(b) work closely with participating agencies offering said courses .
(c) Keep members up to date on other riding safety classes as available.
(d) will offer and conduct at least one safety class to club members wishing to improve their riding abilities each year.
(e) work closely with the news editor in publication of said course offerings.
(f) will clear all class offerings with the board members.
(g) bring to the boards attention any concerns regarding safety issues with members and their motorcycles.
(h) other duties as assigned by the board
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Policy and PR rep.
Vacant
Section 09 Duties of the Policy and PR Rep
(a) be responsible for maintaining the clubs image within the community, via newsprint articles, establishing membership drives, brochures, etc.
(b) be the contact person for all event activites regarding communications and advertising.
(c) Represent the Club Chapter and its interest to the community.
(d) Set, answer, and enforce Chapter policies and procedues.
(e) perform other duties as assigned by the board
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Section 00 REGULAR MEETINGS
The membership shall meet at least once a year, at a time and place to be determined by the President,
and announced to the membership in The Forum at least thirty days before the designated
date, as well as a follow up mass email to subscribers to the newsletter, no less than 10 days prior to the meeting.
The agenda for each meeting shall be prepared by the president. However, any and all business
relating to the chapter may be placed on the agenda by any member at the start of the meeting.
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Section 001 SPECIAL MEETINGS
Special meetings may be held at rallies and other events during the year at the descretion of the
officers . |
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